Treatments and tests

Cervical Screening Registry

The Cervical Screening Registry (CSR) is a part of the WA Cervical Cancer Prevention Program.

The CSR manages the Register – a central confidential database of Pap smear and other cervical test results from women screened in WA. This includes cervical biopsy and human papillomavirus (HPV) test results.

A new National Cancer Screening Register has been built to support the changes to cervical screening in Australia, including the introduction of the new Cervical Screening Test.

In early 2018, CSR services will move to the new National Cancer Screening Register. Until this time, the CSR will continue to support WA women by sending reminder letters for overdue cervical screening or follow-up tests.

Find out more about the new Register on the Australian Department of Health website (external site).

How information is collected and used

Information is collected by the CSR, as required by the Health (Cervical Screening Register) Regulations, 1991 (WA) (external site).

What type of information is collected?

Information held on the Register may include:

  • your name
  • your date of birth
  • your address
  • your Medicare number
  • the date and result of each Pap smear or other cervical test
  • the name, address and provider number of the healthcare provider that requested or carried out your test
  • the name and address of the laboratory that examined your test.

How is my information used?

The CSR uses information on the Register for the following reasons:

  • to check when your next cervical screening test is due and to send a reminder letter, if you are overdue
  • to follow-up with your healthcare provider after an abnormal or unsatisfactory test result
  • to provide your healthcare provider with a complete and up-to-date record of your results.

The CSR also uses the information:

  • to publish statistics for increasing public awareness
  • for service planning, performance monitoring and evaluation
  • for national reporting requirements
  • for approved research into cervical cancer and its prevention.

Data provided for public awareness and national reporting do not contain any information that would identify you or any other woman in the Register.

These uses are set out in the Health (Cervical Screening Register) Regulations, 1991 (WA) (external site).

Privacy and access

How is my information kept private?

The privacy of the information held by the CSR is protected by law – Health (Cervical Screening Register) Regulations, 1991 (WA) (external site).

The regulations protect your privacy, meaning that only yourself and those directly involved in your care (your healthcare provider and the laboratory that examines your test) are able to access your results. This assists the healthcare providers involved in your care and ensures the most appropriate follow-up is recommended.

How do I access my own record?

It is recommended that you seek the support of your healthcare provider if you wish to obtain your cervical screening history from the CSR, as results are in a coded format.

You can also directly request access to your own record by contacting the WA Cervical Cancer Prevention Program (see contact details at the end of this page). This request must be provided in writing. Please include your full name, date of birth, address and Medicare number, so the CSR can identify the correct record. If you believe the information is inaccurate or incomplete, you can request this be corrected.

Updating my contact details

The CSR can only send you a cervical screening reminder if we have your correct and current details. If you have changed your name or address since your last Pap smear or other cervical test, you can let us know using one of the below methods:

Please ensure you provide the details below so the CSR can identify the correct record:

  • full name
  • date of birth
  • address
  • Medicare number.
Opting-off the WA Cervical Screening Register

If your cervical test results are not recorded in the Register, the CSR will be unable to send a 'reminder' letter should you become overdue for your next cervical screening test.

If you do not wish to have your results stored in the Register, please notify the WA Cervical Cancer Prevention Program in writing.

Contact details can be found at the end of this page. Please include the details below to ensure the CSR can identify the correct record:

  • full name
  • date of birth
  • address
  • Medicare number.

Upon request for withdrawal, the CSR will send you a letter of acknowledgement.

Booking a Cervical Screening Test

To book an appointment, contact your healthcare provider or see where I can have a Cervical Screening Test.

Please note the CSR does not offer a booking service, it simply records the results and sends reminders for overdue cervical screening and other follow-up tests.

Making a complaint

To make a complaint regarding the CSR, please contact the King Edward Memorial Hospital Customer Service Unit (external site).

If this approach does not address or resolve the complaint, then the matter may be taken to the Health and Disability Services Complaints Office (HaDSCO) (external site).

Where to get help

  • See your doctor
  • Visit a GP after hours
  • Ring healthdirect on 1800 022 222

More information

WA Cervical Cancer Prevention Program
1070 Hay Street
West Perth WA 6005
Phone: 9323 6788 or 13 15 56 (cost of a local call)
Fax: 9323 6711

WA Cervical Cancer Prevention Program

This publication is provided for education and information purposes only. It is not a substitute for professional medical care. Information about a therapy, service, product or treatment does not imply endorsement and is not intended to replace advice from your healthcare professional. Readers should note that over time currency and completeness of the information may change. All users should seek advice from a qualified healthcare professional for a diagnosis and answers to their medical questions.

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